Functions and duties of Undersecretary, Ministry of General Education and Instructions
Accounting Officer of the Ministry
Provides overall technical leadership and guidance in the management and operations of the
Primary signatory to the Bank Accounts,
Ensures accountability and cost effective use of fiscal resources and implements Government
Prepares a detailed hand- over report in case of transfer, leave, resignation or termination.
Custodian of all title deeds of the Ministry's properties.
Supervises overall activities of the Ministry
Is the Chief Accounting Officer and in that capacity approves all financial transactions for the
Ministry of Education (General Education Sector) and the donors funds.
Effects the expenditure in accordance with the approved annual budget and work plan of the
Officially communicates with the public and the private institutions on behalf of the Ministry
Approves all correspondence/communications with the government institutions and partners
Directs the incoming communication/correspondence to the appropriate directorates.
Approves or recommends the employment, the promotions, the decisions of the Board of
Discipline or pensions of classified and unclassified staff in accordance with Public Service
Briefs and renders weekly operational and financial reports to the Minister and the Deputy
Submits quarterly and annual audited financial reports to the Ministry of Finance and Economic
Provides overall leadership and technical guidance in management and operation of the Ministry
Initiates, develops, interprets and directs the implementation of policies and procedures aimed at
improving efficiency and effectiveness.
Supervises Senior Managers/Directors General on matters relating to policy and operations.
Co-ordinates, plans and budgets for staff and operations of the Ministry Education (General
Education Sector to ensure efficiency and effectiveness,
Manages and accounts for and controls of expenditure within budgetary provisions, and ensures
rational and cost effective use of the resources.
Co-ordinates and ensures accountability of Ministerial grants to public schools
Ensures the development, review and implementation of the Strategic Plan.
Solicits funds to efficiently and effectively manages General Education Institutions.
Carries out all negotiations on behalf of the Ministry of Education (General Education Sector)with
local and International bodies.
Ensures litigation cases involving the Ministry Education (General Education Sector)are handled in
accordance with established procedures.
Projects a positive image and enhances good relations with the public.
Maintains professionalism and confidentiality at all time.
Is the custodian of the seal, registry and documents of General Education
Accountable to the Minister and Deputy Minister.
Performs any other duties as assigned by the Minister and Deputy Minister.